W Group/Schonbek
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About W Group
Born with a global vision and rapid-paced culture in New York, the W Group has disrupted and elevated the industry by challenging conventions and building sustainable products responsibly. With six thriving brands and more on the horizon, this unparalleled, vertically integrated world-class organization includes WAC Lighting, Modern Forms Luminaires + Smart Fans, Schonbek, dweLED, WAC Landscape, and Limited brands. The group has made significant investments in breakthrough technologies, electronics research and development, rigorous testing, advanced engineering, and eco-friendly manufacturing while giving back to the local and global communities, providing thought-leadership, and solving challenges with creativity and innovation.
What will you be doing as a C Suite Sales and Marketing Support Administrator?
Your our responsibilities would include:
- 1:1 support to the CEO and President.
- Engage with Board members and investors on behalf of the CEO and president
- Email management – You find the thrill in getting the inbox down to zero emails, and would prepare replies for review
- Social media management – Manage, organize and schedule posts on social media
- Conduct Marketing Research.
- Document maintenance/management – Creating, analyzing and reporting on sales and marketing data, analytics and projections.
- Provide updates to different departments regarding changes in CEO availability as directed.
- Proactively remind the CEO of events on the calendar and take the initiative to ensure they’re prepared with the right documents and information for upcoming meetings and appointments
- Be the go-to person for all CEO-related inquiries.
- Prepare weekly expense reports for submission and prepare quarterly reports as needed
- Develop priorities and coordinate supporting activities of executives.
- Some personal assistance where necessary – sending out gifts, appointment setting for doctor, dentists, etc)
- Coordinate all travel (
- Development sales and marketing reports and presentations
- Format information for internal and external communication – memos, emails, presentations, complex reports
- Manage complex administrative work requiring the use of independent judgment and initiative.
- Take minutes during meetings.
- Screen and direct phone calls and distribute correspondence.
- Have organized CEO scheduling, inbox, note-taking, 1-1 meetings, and company-wide meetings
What are we looking for in the Executive Assistant?
- You have excelled as a right hand to C-suite Sales and Marketing executives with 5+ years of experience working in a fast-moving and/or rapidly scaling organization.
- Extremely proactive – you’re able to anticipate needs of those you work with before they are
- Comfort with use and integration of social media technology platforms/
- High aptitude for strategy.
- Able to build relationships with many different personalities.
- Entrepreneurial mindset who consistently adds value to the organization.
- Excellent writing and communication skills.
- Time management skills – be able to prioritize where time is best spent not only for themselves but for the executive they are working with.
- All the little things really matter – extremely detail oriented, must have an eye for even the tiniest details.
- Wildly organized and highly proactive.
- Flexible with availability to work outside of core business hours when necessary.
- Get along easily with teams and people from each department, proactive and able to be on top of tasks, diligent and articulate.
- Ability to work remotely with 25% domestic and international travel as requested.
- Marketing and Sales support is required.
- Pay and Benefits
- Salary will be commensurate with relevant qualifications and professional experience
- Savings Plan with employer contribution
- Medical insurance
- Dental insurance
- Vision insurance
- Health savings and flexible spending accounts
- Paid time off and paid holidays
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Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Bachelor’s (Required)
Experience:
- C Suite Sales & Marketing Support: 3 years (Required)
- Advanced Excel: 3 years (Required)
Willingness to travel:
- 25% (Required)
Work Location: Remote