Transport Continental Inc.
Job details
$85,000 – $125,000 a year
Qualifications
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Bachelor’s (Preferred)
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Accounting: 5 years (Preferred)
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Full Job Description
1.0 FUNCTIONAL ROLE
1.1 The VP of Finance is the key financial person of the company and is responsible for all financial functions of the company. The basic function of the VP of Finance is to provide necessary planning, organization, direction, coordination and control to meet established financial goals of TCI & JCTS.
1.2 The VP of Finance must provide expertise by assisting in the formulation, development and implementation of budgeting and financial strategies and policies. The VP of Finance must play an intricate role in guaranteeing the continued growth and success of the company by ensuring that all operations of the company meet or exceed established financial guidelines.
1.3 The VP of Finance must also provide ongoing support to the President and key individuals, assisting in establishing goals, objectives, policies and procedures for all revenue dependent systems in the company.
1.4 The VP of Finance maintains control over TCI & JCTS confidential financial and legal records, tax records, contracts and related documents as requested by the President.
1.5 The VP of Finance is responsible for the preparation of financial performance reports for each profit center in the company including revenue and cost per truck, and coordinating the processing of routine financial reports to government agencies, financial institutions and the President of TCI & JCTS.
1.6 The VP of Finance is responsible for the day-to-day accounting functions of TCI & JCTS operations. Responsibilities include maintaining the financial and legal records of TCI & JCTS in a neat and organized manner, management of accounts payable, accounts receivable, financial statements, payroll and payroll taxes, insurance and trip records in an accurate and timely fashion, and effectively managing the company’s credit policy, with control over timeliness and accuracy of customer invoicing and collection of accounts receivable.
1.7 The VP of Finance must also work cooperatively and provide assistance to all other key individuals and Company Operation in preparing reports and data collection.
2.0 REQUIREMENTS
2.1 Education
Required: High school graduation or associates degree or Bachelors degree in Finance or Accounting from an accredited college or university
Extensive experience in trucking industry may be substituted.
Preferred: MBA from an accredited college or certificate of CPA Experience
Required: Five years in an accounting function with primary responsibility for various financial systems in an industry closely related to trucking.
Preferred: Ten or more years as an Accounting Manager in a similar business with experience managing the accounting and finance functions
2.2 Skills, Knowledge and Abilities
2.2.1 The VP of Finance must possess the interpersonal skills necessary to motivate employees, and help them reach their highest company potential and to help them to achieve their personal goals.
2.2.2 The VP of Finance must understand the nature of the business, that is, financially appropriate to trucking and transportation business, the technical ability to establish financial measurements, and the ability to make recommendations towards methods of improving revenue and/or profit areas.
2.2.3 Knowledge of Trucking management software one being currently used at TCI & JCTS. Proficiency in MS Word and Excel spreadsheet software. Knowledge of accounting principles and their application to TCI & JCTS financial documentation and reporting systems, other computer applications to enhance reporting capabilities of accounting system. Familiar with payroll systems, preparation of payroll checks, calculation of payroll taxes and reports to federal, state and local governments. Ability to explain and interpret financial reports and procedures to the President and other parties as needed. Persuasive negotiating skills with the ability to convince suppliers, insurance agencies to support company policies, goals and objectives.
2.3 Working Conditions
2.3.1 This person will work majority of the time in the office, which is a temperature-controlled environment with minimal to no noise. Other outside efforts entail visits to financial institutions, government offices and other pertinent locations. These locations are visited throughout the year and during all weather conditions.
3.0 REPORTING RELATIONSHIPS
3.1 The VP of Finance reports to the President.
3.2 The following positions report to the VP of Finance:
3.2.1 Assistant VP of Finance.
3.2.2 Driver Payroll Specialist.
3.2.3 Accounts Receivable Specialist.
3.2.4 Accounts Payable Specialist.
3.2.5 Billing Specialist
4.0 AUTHORITY
4.1 The VP of Finance receives sufficient authority from, and is accountable to the President for successful completion of assigned duties and responsibilities.
4.2 The VP of Finance has the authority to hire, fire, promote, demote or discipline those key individuals reporting directly to this position.
4.3 The VP of Finance has the authority to take any reasonable action necessary to carry out the duties and responsibilities of this position, so long as such action does not deviate from established company policies and is consistent with sound business judgment.
4.4 The VP of Finance has the overall accountability for the development, establishment and implementation of the financial growth and economic stability of the company.
5.0 RESPONSIBILITIES
5.1 Responsible for providing guidance, counsel and direction to the President.
5.2 Responsible for ensuring that all legal and financial obligations of the company are met and to take action as necessary to ensure continued growth of the company.
5.3 Responsible for establishing annual financial goals and objectives for the company.
5.4 Responsible for keeping pace with the advances and technological changes in the financial area of the business, and take advantage of those which will increase the company’s effectiveness and profits.
5.5 Responsible for setting prudent fiscal policies in consultation with the President.
5.6 Responsible for ensuring that all assets of the company are properly protected.
5.7 Responsible for ensuring that the company is in compliance with all governmental laws, regulations and codes.
5.8 Responsible for the successful performance and productivity of all employees reporting to this position.
5.9 Responsible for the timely preparation of all payment records and checks, including quarterly reports required by government agencies for payroll taxes, fuel taxes and Workman’s Compensation insurance.
5.10 Responsible for the timely and accurate preparation of all required tax returns and reports to avoid penalties and interest (functions may be delegated to an outside CPA firm, but remain the responsibility of the VP of Finance).
5.11 Responsible for monitoring documentation of daily or weekly receipts of trip jackets to ensure proper and accurate records are maintained. Responsible of regular Bank deposits and reconciliation of bank statements promptly after receipt.
5.12 Responsible for ensuring that invoice preparation procedure is performed correctly. Helps to resolve customer complaints regarding billing and operational issues.
5.13 Responsible for the accuracy and timeliness of Cash Flow Forecasting, weekly flash report, monthly Variance Report, company Income Statement and Balance Sheet on a continuing basis.
5.14 Responsible for assuring all business licenses, are maintained. Maintenance of all appropriate paperwork for tractors and trailers, filings and fees, notices and license requirements.
6.0 DUTIES
6.1 Calculate and Prepare fuel tax returns.
6.2 Prepares internal monthly and quarterly financial statements.
6.3 Reconciles Bank Statements at the end of each month. Investigates non conforming information and makes necessary corrections and adjustments and reports to the President.
6.4 Develops weekly operations report for submission to the President each week to help in monitoring, managing and controlling operations.
6.5 Compiles year-end financial statements.
6.6 Analyzes computer data reports for accuracy and generates back up.
6.7 In conjunction with the President, develops cost schedules and quotes.
6.8 Administers employee benefits and Drivers’ Incentive Plan.
6.9 Maintains cash flow projections and cash flow management to the best advantage of TCI & JCTS operations by keeping the President current on the Accounts Payable and Receivable status.
6.10 Manages invoicing and collection of Accounts Receivable to improve the impact on cash flow. Contacts all customers with invoices over thirty-five days past due for commitment for payment.
6.11 Ensures the payroll data is processed and prepared accurately and on time to ensure the prompt and accurate payment of payroll to all drivers and employees.
6.12 Prepares and/or ensures the preparation of all monthly variance and financial reports and commentary by the 15th of each month, or when otherwise necessary.
6.13 Ensures strict adherence to generally accepted accounting principles and tax rules and regulations.
6.14 Anticipates problems that may be encountered in accounts payable and receivable and keeps the President informed of such problems.
6.15 Maintains good working and reporting relationships with all financial institutions, government agencies, officers of the customers and the public at large.
6.16 Any other duties may be assigned by the President.
7.0 OTHER JOB CRITERIA
7.1 Judgment and Decision Making
7.1.1 Seeks guidance and direction as necessary for performance of duties.
7.1.2 Demonstrates good judgment in solving problems.
7.1.3 Respects the confidentiality of company information.
7.2 Relationship to Others
7.2.1 Maintains a cooperative working relationship with drivers, subordinates and the President.
7.2.2 Demonstrates the ability to tactfully handle difficult situations.
7.3 Planning and Time Utilization
7.3.1 Makes the best use of time during the workday.
7.3.2 Consistently shows the ability to recognize and deal with priorities.
7.4 Initiative
7.4.1 Recognizes and performs duties which need to be performed, although not directly assigned.
7.4.2 Assists others in solving problems without being told.
7.5 Other
7.5.1 Is dependable and maintains a professional environment in the office.
8.0 MEASURES OF PERFORMANCES
8.1 The performance of the VP of Finance will be considered to have met the accepted standard when the following have been accomplished or exceeded:
8.1.1 Action plans are developed and implemented to address unfavorable budget variances.
8.1.2 All reports, including state and federal fuel and use tax reports are prepared and filed when due.
8.1.3 Maintain positive cash flow to support the company’s operating needs.
8.1.4 In conjunction with the President obtain competitive price quotes for insurance policies guaranteeing adequate coverage.
8.1.5 Year end financial statements, monthly and weekly internal financial reports are issued in a timely manner.
8.1.6 Payroll is prepared accurately and on time.
8.1.7 Trip logs and mileage entries are up to date and cost reports are always accurate and on time.
8.1.8 All performance evaluations for staff reporting to the VP of Finance are completed in a timely manner and improvement is ongoing process.
Job Type: Full-time
Pay: $85,000.00 – $125,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Education:
- Bachelor’s (Preferred)
Experience:
- Accounting: 5 years (Preferred)
- trucking industry: 5 years (Preferred)
Work Location: One location
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