Rutgers, The State University of New Jersey
Job Category
Staff & Executive – Administrative & Support
Overview
The School of Arts and Sciences (SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes. SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
The School of Arts and Sciences promotes anti-racist, inclusive, equity-enhancing ideas and practices both inside and outside of the classroom for our community of educators, staff, and students. This includes a diverse set of voices and experiences. All individuals no matter their race, ethnicity, gender, gender identity, nationality, history, sexual orientation, religious practices, or socio-economic status are valued and respected. The School of Arts and Sciences is especially interested in candidates who can contribute to and support the diversity and excellence of the organization. Applicants are encouraged to include in their cover letter information about how they will further our commitment to these values.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the School of Arts and Sciences (SAS) – Humanities Department. This position is responsible for providing event support for Centers activities including lectures, conferences, seminars, working group and meetings. The Senior Administrative Assistant is the lead contact for the group’s sponsored project activities, which may entail researcher travel facilitation and sponsored programs.
Among the key duties of this position are the following:
- Supports the Humanities Division and affiliated centers including, but not limited to, the Rutgers Center for Historical Analysis, High School Teacher Institute, Rutgers British Studies Center, Center for Cultural Analysis, Rutgers Advanced Institute for Critical Caribbean Studies, Thomas A. Edison Papers, and Global Asias Initiative.
- Works closely with the Business Manager and affiliated Principal Investigators, overseeing the submission of grant proposals consistent with sponsor guidelines, instructions, and deadlines.
- Provides assistance and guidance to faculty members on the pre-award process as needed.
- Monitors post-award spending and may assist with sponsored project close-out processes under direction of Business Manager.
- Develops and maintains effective relationships with various stakeholders within SAS and externally.
- Creates promotional materials and announcements for use in various modes of communication.
- Maintains centers information and ensures compliance with SAS and university policies on websites and other mediums as requested.
- Onboards, supervises, and trains student workers and work-study students.
- Works consistent with an understanding of the mission, scope, vision, role, and goals of the Division of the Humanities, School of Arts and Sciences, and University at large.
- Serves as a preparer for MarketPlace/HCM transactions and reimbursements related to the Center and sponsored program activities.
- Performs administrative and financial support duties for the Humanities Division and affiliated programs as needed.
Position Status: Full Time
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA: Nonexempt
Grade: 05
Annual Minimum Salary: 58867.000
Annual Mid Range Salary: 73298.000
Annual Maximum Salary: 87729.000
Standard Hours: 37.50
Union Description: URA-AFT Administrative
Payroll Designation: PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Terms of Appointment: Staff – 12 month
Position Pension Eligibility: ABP
Minimum Education and Experience
- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
- Two years relevant experience in an administrative function, good communication skills, and computer literacy.
Preferred Qualifications
- Experience in a college or university environment.
- Sponsored Project operational experience.
- Experience in software: HCM, Sciquest, Tableau Reporting.
Equipment Utilized
- Teleconferencing equipment, Excel, Word, Adobe, Oracle Cloud applications.
Physical Demands and Work Environment
- Lift up to 10 pounds.
Posting Open Date: 09/07/2023
Regional Campus: Rutgers University-New Brunswick
Home Location Campus: College Ave (RU-New Brunswick)
City
New Brunswick
State
NJ
