Operation Fuel
Job Description
Job Posting: Finance Assistant
We are seeking a highly organized and detail-oriented finance assistant to join our team. Knowledge of general accounting and bookkeeping practices, as well as a strong work ethic, are required. You will assist with the routine tasks in our finance department and play an integral role in maintaining account information.
A cover letter and resume should be emailed to Troylyn @ operationfuel.org, no later than September 6, 2022. Applications will be reviewed on a rolling basis and interviews will be conducted until the position is filled.
Candidates of color and of all backgrounds are strongly encouraged to apply. Operation Fuel is committed to expanding upon our diverse work environment and culture. All qualified applicants will receive consideration without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, disability, age, or veteran status.
OUR MISSION:
Operation Fuel ensures equitable access to energy for all by providing year-round energy and utility assistance, promoting energy independence, and advocating for affordable energy.
SUMMARY OF RESPONSIBILITY:
The finance assistant provides support to the Finance Director by processing cash receipts and accounts payable and by supporting other Finance Department functions. Collaborate across departments to ensure fluid business operations in regard to finance functions.
This is a full-time, 37.5-hours per week, position with competitive salary and benefits. The finance assistant reports directly to the Finance Director. The compensation range is $25-$27 per hour.
Essential Functions:
Accounts payable
- Review client applications for completeness and accuracy
- Enter authorized payment requests into energy program and finance software
- Review cash requirements with management and generates checks accordingly
- Match backup documentation with checks prior to submitting checks to authorized signer(s) for signature
- Communicate with vendors and resolve issues as needed
- File invoices and other related documentation
Accounts receivable
- Deposit receipts in a timely manner
- Enter bank deposit information into finance software
- Reconcile contributions with Development Department
- Send invoices and receipts
- Manage grants to ensure proper amounts are expended correctly
Other
- Prepare various financial reports
- Obtain W9s, as needed
- Handle agency credit card log
- Complete other related projects as assigned by Finance Director
QUALIFICATIONS AND COMPETENCIES:
- High school diploma or equivalent required; Associate’s in accounting, finance or related field preferred
- Bookkeeping and general record keeping experience of 1-3 years is required; nonprofit accounting experience preferred
- Demonstrated experience in QuickBooks and the Microsoft Office 365 suite required
- Must perform the various accounting procedures with a high degree of accuracy and attention to detail
- Ability to communicate in a courteous and professional manner.
- Excellent verbal and written communication skills.
- Ability to present information concisely and effectively, both verbally and in writing.
- Demonstrated ability to work independently and as a team, organize and prioritize work, and collaborate across departments.
- Ability to engage with diverse populations with professionalism and sensitivity; commitment to cultural competence; previous experience with economically disadvantaged populations.
- Detail oriented with a commitment to accuracy.
- Excellent interpersonal skills with high emotional intelligence.
- Ability to produce creatively in a fast-paced, deadline-oriented environment.
- A great sense of humor.
- Bi-lingual a plus.
MENTAL AND PHYSICAL REQUIREMENTS:
The physical demands described in this position description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to follow all CDC and Operation Fuel office guidelines for the prevention of COVID-19.
- Must be able to perform continuous bending, twisting, stooping, reaching and lifting of moderate to heavy weight material up to 20 lbs.
- Must be highly mobile, able to access all areas of the premises.
- Vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
- Must be able to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
- Must be able to walk, sit and stand for extended periods during the shift.
Job Type: Full-time
Pay: $25.00 – $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
- Work from home
Physical Setting:
- Office
Schedule:
- Monday to Friday
Experience:
- Bookkeeping: 1 year (Preferred)
Work Location: One location
