Louisiana State University Looking for Coordinator – Scheduling at Baton Rouge, LA

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Job Description:

The Coordinator in the Curricula & Course Management Division is responsible for ensuring special populations needs are met with regards to course scheduling and faculty assignments. Must have an extensive knowledge of university policies, procedures and practices and be able to respond to a myriad of questions, problems and situations dealing with curricular and course scheduling issues. Also, this person will assist with the planning of the course offering each semester, as well as assisting individuals campus-wide on legacy mainframe system and eventually the University’s new student information system.

20% – Responsible for the scheduling of 200+ general purpose classrooms for institutional space. Utilizes scheduling software to assign classes to classrooms while maximizing utilization. Coordinates room assignments for faculty who teach courses back-to-back. Serves as primary room scheduler for classroom instruction.

20% – Responsible for the scheduling of 200+ general purpose classrooms for general meetings, organizational meetings, final examinations, orientation programs, Supplemental Instruction Leader session, Leisure Courses, Biology Boot Camps, 4H, ACT Testing, School of Banking, etc. For all outside agencies, must work with the Office of Finance and Administration Services to coordinate reservation. Responsible for all University approved organizations classroom reservations.

15% – Responsible for manually assigning classes and events based on special requirements. Special requirements include but are not limited to the following: disabled faculty and student needs; special needs of departments, individual faculty members, or organizations; demands for large (80 capacity and above) classrooms.

10% – Works in conjunction with the assistant and associate registrars to build and revise the schedule of all university jobs and processes (Schedule of Events or SOE). Attends all meetings regarding the SOE, makes necessary revisions/updates to the SOE, and updates and submits job request forms related to the SOE.

10% – Responsible for training the campus community on the use of the Authorized Course Master (ACM) database including, but not limited to, faculty assignments and section creation. Also assists with training the campus community on room scheduling/reservation software. This will be a continuous process that requires outreach and strong interpersonal communication skills.

10% – Responsible for ensuring that faculty are accurately assigned to teach all courses. This process must be completed before the 14th class day each semester. All grades (midterm and final) are submitted by the faculty via myLSU. Faculty assignments must be complete and accurate to ensure that faculty members have access to their grade sheets. Works directly with the Office of Budget and Planning to ensure faculty assignment data is available for the production of reports required by the Board of Regents and to ensure that proper compensation is made to the teaching faculty.

10% – Publishes and maintains the “Building a Course Offering” training guide. Responsible for updating publication as processes/software changes. Assists the campus community on the legacy mainframe system and eventually the University’s new student information system.

5% – Supervises and trains student assistants, coordinates their schedules, assigns and reviews their work, and reviews time sheets. Other related duties as assigned by supervisor

Required qualifications: Bachelor’s degree

Preferred qualifications: Ability to learn and quickly adapt to new software environments as introduced.

Special Qualifications:

As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

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Additional Position Information:

Background Check – An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits – LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Essential Position (Y/N):

LSU is an Equal Opportunity Employer:

LSU believes diversity, equity, and inclusion enrich the educational experience of our students, faculty, and staff, and are necessary to prepare all people to thrive personally and professionally in a global society. We celebrate diversity and are committed to the principles of diversity and inclusion. We actively seek and encourage qualified applications from persons with diverse backgrounds, cultures and experiences. To learn more about how LSU is committed to diversity and inclusivity, please see LSU’s

and

. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Office of Human Resource Management (

).

COVID-19 Vaccine Protocol:

LSU requires the COVID-19 vaccine for all students, faculty, and staff or mandatory monthly testing. New employees must either submit proof of vaccination within three (3) days of their official start date, otherwise they will be entered into the mandatory monthly testing protocol beginning in November 2021.

HCM Contact Information:

Questions or concerns can be directed to the LSU Human Resources Management Office at
225-578-8200 or emailed [email protected]