Easterseals
Job details
$52,000 – $54,000 a year
Qualifications
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Microsoft Excel: 1 year (Preferred)
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Full Job Description
Job Summary:
Work directly with the Finance and Grants Specialist. Assists with reviewing and analyzing multiple funding source allocations for all Head Start Programs. Monitors budget to actual for the Head Start Program. Assists with fiscal oversight of partnerships. Ensures funding source guidelines are being adhered to. Performs financial functions to process vendor invoices for payment, employee reimbursements, food reimbursement billings, and post-Head Start childcare program accounts receivable. Ensures company policies and procedures are being adhered to regarding accounting/finance.
Essential Duties & Responsibilities:
The Finance Assistant will assist the Finance and Grants Specialist with reviewing and analyzing allocations for multiple funding sources, monitoring budgets, and fiscal oversight of all Head Start partnerships. The Finance Assistant will be responsible for coordinating day-to-day accounts payable for multiple sites and multiple grants across the organization, ensuring the timely and accurate processing of all invoices for payment. This position will work with the Center Directors at the direction of the Finance and Grants Specialist and prepare the monthly food reimbursement (CACFP) billing. Lastly, they will assist with reconciling all fiscal activity, including producing monthly reports.
The Finance Assistant will perform miscellaneous clerical tasks such as filing, data entry projects, and other duties as assigned. The Finance Assistant will ensure company policy and funding source guidelines are adhered to.
Accounts Payable:
- Review all purchase requisitions, purchase orders, and reimbursements from employees to ensure
that they are completed accurately.
- Verify invoices for accuracy, appropriate backup documentation, code to proper general ledger
account for data entry in Accounting System by Shared Services. Proof API session for accurate
data entry.
- Ensure timely vendor payments.
- Ensure that all procurement transactions are done correctly and by funding source regulations.
- Assist staff and vendors with any payment inquiries.
- Reconcile vendor statements, identity, and research discrepancies.
- Maintain open lines of communication with vendors.
CACFP:
- Obtain daily tracking sheets from all locations.
- Review meal count totals
- Compute monthly meal reimbursement by area for submission to the state
Finance Assistant 2
- Submit monthly billing information to the Director of Finance
Reporting:
- Review all employee expense reports to verify requested reimbursement amount is accurate,
including miles were driven and appropriateness of expense the reimbursement is being requested for, in addition to the accuracy of general ledger codes for expense, location, and funding source.
- Coordinate finance meeting Reports
- Organize and track timesheets
- Analyze budget vs. actual Reports
Non-Essential Duties:
- Performs all other duties as assigned.
Job Specifications:
To perform this job successfully, an individual must carry out each essential duty in a satisfactory manner. The job specifications listed below represent the education and experience and the knowledge, skill, and/or ability (KSAs) required. Reasonable accommodations may enable individuals with disabilities to perform the essential functions.
Requirements:
- Minimum of an Associate’s degree required; Bachelor’s degree is preferred in Accounting
- 3-5 years of related work experience in a General Accounting department
- Experience in a multi-site/multi-contract environment; must be familiar with allocation principles
- MIP/Sage Accounting System Software experience is preferred but not required
- Proficient with Microsoft Excel
- Physical exams and background checks are required for this position.
- Travel required locally or long-distance up to 10% of the time for work-related meetings and
functions.
- Must have a valid driver’s license or reliable transportation.
Knowledge, Skills, & Abilities:
- Demonstrated computer literacy skills, using MS Office applications and other fundamental data
systems, including internet navigation.
- Vendor and customer reconciliations experience
- Strict attention to detail, highly organized, and efficient
- Must be honest, dependable, and able to meet deadlines.
- Self-motivated and able to work independently.
Physical Requirements:
- Ability to sit most of the time with some bending and reaching.
- Ability to stand, walk, and bend periodically.
- Ability to engage in repetitive movement of wrists, hands, and fingers – typing and/or writing.
- Ability to work frequently at close visual range (i.e. preparing and analyzing data and figures, accounting, transcription, computer terminal, extensive reading).
- Ability to receive and respond to oral communication.
- Ability to exert up to 10 pounds of force to lift, carry, push, pull, or otherwise move objects.
Job Type: Full-time
Pay: $52,000.00 – $54,000.00 per year
Benefits:
- Dental insurance
- Employee discount
- Flexible spending account
- Health insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Experience:
- Microsoft Excel: 1 year (Preferred)
Work Location: One location
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Hiring 1 candidate for this role
Job activity
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