Community Blood Center / Community Tissue Services
Primary Purpose:
The Administrative Assistant for Sales and Marketing, provides all necessary administrative support to the Sales and Marketing groups including Customer Service, Distribution, Product Planning, Business Development, Domestic Sales, International Sales, and PE&D.
*This is a first shift opportunity and does not support remote work.*
Essential Job Functions
- Exhibits a positive attitude to all employees and visitors.
- Answers telephone in a timely, professional, and courteous manner.
- Schedules appointments.
- Responsible for meeting coordination and all activities pertaining to meetings (ie ordering food, updating calendars, etc.)
- Enter PTO requests and update weekly payroll in the payroll system.
- Schedule and coordinate visitor activities (ie visitor tours, assemble visitor packets, book hotels for guests, etc).
- Responsible for training course coordination (ie booking hotel blocks, ordering meals, confirming and managing registrations, putting together welcome baskets, etc).
- Organize travel activities for staff and visitors.
- Record, type and distribute meeting minutes as assigned.
- Supports all administrative functions of Sales & Marketing (including documentation scanning and filing).
- Print and stock literature and fill marketing literature requests from sales representatives and third parties.
- Responsible for the EDRC process.
- Use independent judgment to plan, prioritize, organize diversified workload, and recommend changes in office practices or procedures.
- Revise standard operating procedures and forms as needed and route for approval.
- Performs other duties as assigned.
About CBC/CTS:
We offer a highly competitive benefits package including medical, dental, vision, life and supplemental insurance, 401(k) with employer contribution and match, and generous paid time off (PTO) – up to 4 weeks in your first year!
CBC began in Dayton in 1964 as the region’s first centralized blood bank. CBC collects and provides all blood products for hospitals in our 15-county region and beyond. CTS was born in 1986 and is now one of the nation’s largest tissue banks. CTS recovers, processes, and distributes human tissue grafts and is the nation’s largest non-profit provider of skin grafts for burn patients.
Community Blood Center/Community Tissue Services is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age, protected veteran status, disability status, or any other characteristic protected by law.
Drug Free Workplace
Experience
Required
- Computer literacy and working knowledge of programs currently in use at CBC/CTS a must.
- Must be able to type a minimum of 41 words per minute.
- Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
- Must have high level of interpersonal communication skills to handle sensitive and confidential situations.
- Position continually requires demonstrated poise, tact and diplomacy.
- Must be able to work in a fast-paced, team-oriented environment with demonstrated ability to juggle multiple competing tasks and demands.
- Must be able to meet the required physical demands with or without reasonable accommodation.
Preferred
- Additional training in business/administrative studies.
- A minimum of one year of administrative support experience.
- Knowledge of medical terminology.
Education
Required
- High School or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
